Executive Assistant at Minneapolis Jewish Federation

Job Title:

Executive Assistant

Organization Name:

Minneapolis Jewish Federation

Job Type:


Salary Range:



Open until filled

Position Summary:

The Minneapolis Jewish Federation seeks an Executive Assistant to support the CEO and other C-Level staff. 

The ideal individual will have the ability to exercise good judgment in a diversity of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. 

REPORTS TO: Chief Executive Officer

STATUS: FT, Exempt 

SALARY RANGE: $60,000 to $65,000 commensurate with experience 

SCHEDULE FLEXIBILITY: Flexible hours as dictated by the needs of business for meetings and projects.

Primary Duties and Responsibilities

  • Use discretion, confidentiality, and good judgment to handle C-Level matters.
  • Sustain a daily calendar of meetings and events.
  • Organize complex calendars and schedules; resolving any scheduling issues
  • Prepare Word, Excel, PowerPoint presentations, agendas, reports, special projects and other documents in support of objectives for the organization.
  • Arrange travel and accommodation for executives. Prepare expense reports.
  • Screen incoming telephone calls; take and deliver accurate messages; respond to requests by gathering and providing information and referring non-routine calls to the appropriate staff.
  • Excellent communication and time management skills; proven ability to meet deadlines.
  • Draft and prepare correspondence for internal announcements, board meetings, and organizations that the executive is involved with
  • Manage the Executive’s contacts
  • Be responsive to emails/texts/phone calls, with contact outside normal business hours
  • Welcome the Executive’s guests by greeting them, in person or on the phone; answering or directing inquiries. 
  • Represent the company and the Executive in a positive light through great follow-through skills and sound judgment.
  • Conserve the Executive’s time by reading, researching, collecting and analyzing information as needed, in advance.

Experience and Qualifications Requirements:

EDUCATION: Bachelor’s Degree in Business Administration or related field preferred


  • 1-2 years’ experience of related experience in working in an executive assistant role supporting C-Level executives.
  • Experience in Nonprofit a plus.
  • Excellent interpersonal and communications skills.
  • Meticulous attention to detail and follow-up.
  • Self-starter with demonstrated ability to set goals, tasks and timetables and manage workflow.
  • Ability to build strong collaborative sense of team, both internally and externally.
  • Commitment to the mission of the Minneapolis Jewish Federations.
  • Salesforce experience a plus.
  • SKILLS: 
  • Excellent communicator – able to interact with people of all levels in a confident, professional manner.
  • Demonstrate ability and temperament to work with sensitive information.
  • Team player – have team-oriented experience and approach.
  • Service focus – dedicated to meeting the expectations of the CEO and other senior executives by maintaining effective relationships with interested parties.
  • Ability to think outside of the box with a sense of urgency. 
  • Business sense – has a strong business sense and can decipher priorities and make sound judgment calls when needed.
  • Commitment to excellence – perform duties at the highest level possible on a consistent basis.

How to Apply

Please send resume and cover letter to Lisa Michalik at [email protected].