Jewish Job: Program Assistant At Bet Shalom

Job Title:

Program Assistant

Organization Name:

Bet Shalom Congregation

Job Type:


Salary Range:



Open until filled

Job Summary/Description:

The Program Assistant supports the Executive Assistant to the Rabbis for Engagement and Ritual by providing additional administrative support for Adult Education, Ritual & Engagement, and Special Programming. This position will also support B’nai Mitzvah Programming and related administrative duties for the Cantor. They will work in collaboration with other members of the administrative team to ensure that congregants are met with care and support and that Bet Shalom is a warm and welcoming environment.

Primary Duties and Responsibilities:

B’nai Mitzvah Program Support (50%)

  • Maintain procedures, documents, and templates for B’nai Mitzvah program and process
  • Manage communication with B’nai Mitzvah families throughout process, including answering questions, arranging meetings, obtaining forms and documents, and distributing information and materials
  • Schedule family meetings and tutoring sessions with the Cantor
  • Maintain and update the B’nai Mitzvah Checklist, ensuring tasks for each family are completed on time
  • Relay information and changes to professional staff and tutors

Adult Education, Ritual, Engagement, and Special Programs (35%)

  • Provide program support, including clerical tasks like photocopying, filing, and the creation of program-related materials
  • Point person for sending timely reminders for upcoming adult education, ritual, and engagement programming
  • Basic entry in Salesforce Database, including tracking enrollment of participants and attendance in various programs
  • Answers basic questions about various program opportunities
  • Ensures upcoming programming opportunities are marketed appropriately in the weekly newsletter

Other Responsibilities (15%)

  • Assist with basic tasks within Zoom, like creating new links for programming or starting a meeting for Adult Education
  • Help maintain Vimeo archives for recordings related to adult education, ritual, engagement, and special programs
  • Monitor the sanctuary for appropriate setup and cleanliness
  • Cross-train in basic yahrzeit management and printing of Shabbat materials to serve as a backup for the Executive Assistant for Engagement and Ritual
  • Other duties as assigned

Experience and Qualifications

Skills, Competencies, and Qualifications

  • Excellent communication, customer service, and interpersonal skills
  • Ability to reinforce our warm, friendly, and welcoming environment with a professional manner and calm disposition
  • Ability to work well under pressure and thrive in a fast-paced environment
  • Strong attention to detail and time management skills
  • Working knowledge of Google Suite and Zoom
  • Experience working with Salesforce or another system preferred
  • Bachelor’s degree and three years of administrative experience preferred
  • Working knowledge of Jewish practices and rituals preferred; ability to read Hebrew letters is a plus

How To Apply:

Bet Shalom Congregation

Executive Director

13613 Orchard Road

Minnetonka, MN 55305


[email protected]