Jewish Job: Office Manager At J-HAP

Job Title:

Office Manager

Organization Name:

J-HAP Jewish Housing and Programming

Job Type:

Part-time, 30 hours/week

Salary Range:

$30/hour

Deadline:

Open Until Filled

Job Summary/Description:

Position: Office Manager, 30 hours/week

Organization

J-HAP is a nonprofit 501(c)3 organization dedicated to serving independent adults with intellectual and developmental disabilities (IDD). The mission is to create caring, safe and inclusive communities where adults with IDD build independent lives filled with meaningful experiences and relationships. J-HAP at Cornerstone Creek, an affordable, independent living, 45 unit state-of-the-art apartment building, opened in January of 2017.

The Role

The Office Manager will be responsible for the daily operations of the J-HAP office. This position will provide administrative support as well as support for communications. The office manager is required to work independently and with flexibility. They must be able to make confident decisions, be willing to learn new things, and solve problems strategically. This position is supervised by the Board of Directors.

Primary Duties and Responsibilities:

Responsibilities:

Communicate with security staff, property management, tenants, Board of Directors, and parents/guardians of tenants
Ensure tenant comfort and safety is prioritized
Maintain tenant emergency plans
Meet with new families
Manage front desk staff and security personnel
Train, communicate and meet with security company managers
Read front desk reports
Maintain and update donor database, Little Green Light
Prepare and send weekly donor tributes and acknowledgements
Send thank you cards to donors
Prepare and distribute organization mailings
Copy, edit and format documents and communications
Monitor office supply stock and place orders as needed
Write monthly newsletter using Constant Contact
Update and monitor J-HAP social media accounts
Design posters, flyers and signage
Update website content on WordPress
Ensure all publications follow style guidelines
Oversee volunteers
Weekly meetings with building management company
Follow up on tenant, guardian and maintenance issues
Communicate common space maintenance needs
Open mail-check invoices and approve payment
Return calls from parents, guardians and tenants
Renew yearly garage contracts
Supervise computer updates and maintenance with Tech company
Answer info@ correspondence
Field calls for tours and housing advise
Assist with J-HAP fundraising projects and events